Faith and Web

My church’s website redesign moves on apace. Yesterday I met with the person who volunteered to do our content audit. I didn’t even have to pull a Tom Sawyer to get her to help. We’re both librarians by training and adore digging into information and then organizing it.

Even more tantalizing – you can do it using 3×5s – the weapon of choice for any self-respecting librarian. (Some day I should write an ode to the 3×5. Or maybe not. It would be dreadful.)

Here’s my favorite procedure for an audit:

1. Inventory. Go through the current site link-by-link, writing a card for each page or each natural group of pages. The groups are for things like old newsletters, where you don’t need a card for each issue; instead you would write a card saying something like, “PDFs of newsletters for 2004: missing 4/1/04 issue.” Include the URL of the page and the topic on the card, and make notes about the content, e.g. “needs to be updated” or “delete this.” You can, if you wish, color code, perhaps using green for the most important pages. For a larger site, you might want to work out a rating scale. Whatever suits your fancy.
2. Double check. After the inventory is done, have one of the webmasters compare it with the files on the server or a list of database-generated pages (depending on how your current site is set up). If there are any pages missing from the inventory, do cards for them too.
3. Categorize. This is the most fun of all. Sort the cards into various groups, looking for both an optimal navigation and an optimal file structure (which will probably differ somewhat). Take notes on the best breakdowns to share with others later, and for usability tests.
4. Identify gaps. As you go through the first three steps, chances are you’re going to notice some things that are missing. Make 3×5s of these items too.
5. Draft the content delivery plan. Put all the chunks of information into an outline. You could use the outline feature of Word for this, but I think a spreadsheet is more versatile. That’s because you will be adding columns indicating who is responsible for these pieces of content and when that content is due. Here’s an old version of our Content Delivery Plan.

Once it’s done, the Content Delivery Plan is likely to become the most important tool in your webmaster toolbox. It not only can keep you on task, it will also delineate expectations for others who have content responsibilities, whether they realize it or not. In other words, all of this effort is worth it, even if you aren’t a librarian.

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Are you considering a redesign of your congregation’s website? Chances are it’s a good idea. Most sites I’ve seen lately could use some retooling, if not a complete overhaul. The catch is it’s daunting. Either you don’t know enough about building websites to design one, or you do know – and are all too aware of just how much is involved. In the words of Zen and the Art of Motorcycle Maintenance, it’s a “gumption trap.”

In my experience, the best way out of this trap is to make a plan, organizing discreet tasks into understandable groups in a logical sequence. Naming the various jobs is a release, since it’s no longer an amorphous blob hanging over you. And the jobs themselves can be open-ended. You don’t have to fully understand everything that needs to be done at the front end. Figuring out the particulars is actually much of the process.

What happens to me as I start to get organized, and talk to other congregants about their ideas and even dreams for the site, is that my enthusiasm builds and theirs does too. When you share written plans with others, it gives them not only an opportunity to give you feedback, but also to appreciate what’s involved. It’s community at its best.

To Get Organized, Draft a Redesign Roadmap

Over the years, I’ve developed a master “roadmap” to adapt as needed for redesigns I’m managing. It’s based on one of my favorite books: Web Redesign: Workflow that Works, by Kelly Goto and Emily Cotler. For those serious about redesigning a site, you would do well to invest in a copy. It’s full of practical advice and strategies for conquering the beast, and never fails to inspire me.

Here is a version of the roadmap that I drafted for our church, which should be easy to modify for other congregations:

• Website Redesign Roadmap (PDF)
• Website Redesign Roadmap (Excel)

The list may seem long, but that’s because I included virtually everything that might need attention. Chances are you won’t have to do all of these steps. Moreover, most church websites aren’t that big or complicated. Most important of all, if you take the time and make the effort to do it right, the end product will be incredibly rewarding.

Holding My Feet To the Fire

In case it’s not obvious, I’m not talking in theory. My church is starting this process right now, and my intention is to walk you through what happens to us and share what might be useful.

We’ve been toying with the idea of a redesign for about two years, and yesterday we got down to business. I presented this Redesign Roadmap to our Communications Committee, the group that oversees the website.

Their response was both enthusiastic and constructive. Among other things, we started to divvy up the work. One person volunteered to do a content audit. Another agreed to help with programming as needed. We reprioritized technologies to focus on, and talked frankly about some of the bigger issues with the site.

So… our redesign is now officially underway. I will keep you posted as we work our way through this process.  If you have feedback, please don’t hesitate to share it.   The more we hear, the better the site will be.

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